EGG HARBOR CITY BOARD OF EDUCATION

REGULAR MEETING���

January 13, 2010

 

The regular meeting of the Egg Harbor City Board of Education was held on the above date at 7:00 p.m. at the Charles L. Spragg School, 601 Buffalo Avenue, Egg Harbor City, New Jersey, with President Stephen Bouchard opening the meeting, and board members Richard Dovey, Joseph Farnan, Jeanne Williams and Lloyd Wimberg present.Also present were: Superintendent, John Gilly III; Business Administrator, Joseph Smurlo; Spragg Principal, Adrienne Shulby; Supervisor of Special Projects, Gina Forester; Rittenberg Principal, Jack Griffith; Board Solicitor, Ronald Sahli; and Board Secretary, Marie Setterman.

 

Mr. Bouchard called the meeting to order at 7:00 p.m. with the following statement:

In compliance with the N.J.A.C. 5:18-3.15, in case of fire or other emergency, which should cause this facility to be evacuated, I direct your attention to the location of the exits in this facility.Also, there will be no smoking in this facility.

This is to advise those present at this meeting of the Board of Education of the Egg Harbor City School District, in the County of Atlantic, that adequate notice has been given of this meeting as required by the provisions of Chapter 231 of the Laws of 1975; that notice thereof has been forwarded for publication in the District official newspapers, posted in the Spragg and Rittenberg Schools, and forwarded to the Egg Harbor City Clerk within the time required by said Act.

 

Mr. Bouchard directed the secretary to enter this public announcement into the minutes of this meeting.

 

Mr. Bouchard called for the flag salute and roll call, which is reflected in the opening paragraph.

 

 

EXECUTIVE SESSION

 

None.

 

 

OPEN TO THE PUBLIC

 

No comments.

 

 

MONTHLY REPORTS

 

The Superintendent, Business Administrator, Supervisor of Special Projects and School Principals reported on the month October.

Mr. Gilly reported on new construction saying that the builders have started the roof on the gym and weather permitting the roof may be finished by the next board meeting.

 

Mr. Gilly discussed the new federal grant being offered titled �Race to the Top.�After talking about the pros and cons, the Board agreed to pass a resolution to apply for the grant.Mr. Sahli noted that signing the memorandum of understanding does not mean that the District, if approved, would be mandated to accept the funds.

 

Mr. Smurlo reported that he is currently working on the 2010-2011 school budget with the administration.He asked the Finance Committee to meet with him before the February 10th board meeting at 6:00 p.m.

 

Mrs. Shulby, Mr. Griffith, Mrs. Forester and Mr. Gilly presented the 2009 NJ ASK results for grades 3 through 8.

 

 

BOARD MINUTES

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board approved the following sets of minutes: ��December 9, 2009 Regular and Executive

(Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

FINANCIAL ITEMS

 

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved the Board Secretary�s Report and the Treasurer�s Report for November 2009.(Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved the Board Certification pursuant to N.J.A.C. 6A:23-2.11. The Egg Harbor City Board of Education certifies that as of 12/31/09 after review of the Board Secretary�s monthly financial report (Revenue and Appropriation sections) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(a)2-3 and there have been no changes in anticipated revenue sources and/or amounts so that sufficient funds are available to meet the districts financial obligations for the remainder of the fiscal year. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved the December 2009 Bill List as follows:

1.                  General Account - $844,540.04

2.                  Capital Account - $0

3.                  Food Service - $47,604.85

4.                  Payroll Account $569,686.00

(Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved the budget transfer (Resolution #10-09) for the 2009-10 school year in accordance with N.J.A.C. 6:20-2:13 and Chapter 196 Laws of 1967, as follows: November 30, 2009 Fund 10 $316,934.49 Fund 20 $157,581.08 (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved updated signatures for School Funds

Signatories General Account (3 of 4 required)

Board President

Treasurer of School Moneys

Board Secretary

Business Administrator

 

Signatories Payroll (1 of 2 required)

Board Treasurer

Board Secretary

 

Signatories Payroll Agency (1 of 2 required)

Business Administrator

Board Secretary

 

Signatories FDR Memorial Fund (1 of 2 required)

Business Administrator

Board Secretary

 

Signatories Lunch Account (1 of 2 required)

Business Administrator

Board Secretary

(Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

 

MISCELLANEOUS

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved a contract with SJTP to provide E-mail Service to the district for the 2010-11 school year at a cost of $2,400.00 annually. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved a contract with Breaker Group, Inc. to provide maintenance to the phone system for the 2010-11 school year at a cost of $6,200.00 annually. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the revised 2009-2010 school calendar. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved Resolution #10-10 proclaiming January 2010 The State of New Jersey School Boards Recognition Month. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the Uniform State Memorandum of Agreement Between Education and Law Enforcement Officials 2009-2010 Annual Review. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

FACILITIES

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board approved the use of facilities by the U.S. Census Bureau, Census 2010 for the 2009-10 school year, pending appropriate Certificate of Insurance. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

PERSONNEL

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board ratified and affirmed reduced family leave of absence for Jennifer Connelly for the 2009-2010 school year. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board approved the appointment of Frank Cambron as the Substance Counselor for Harborfields for 4 hours per week from January through August 2010 at the contractual hourly rate funded by the FY 10 NCLB Grant, Title I Part D. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board approved the appointment of substitutes for the 2009-2010 school year:

1. Teacher Substitute

Daily rate: 1) Atl. Co. Sub. Cert. w/60 credits + - $65.00; 2) Atl. Co. Sub w/BA - $70.00; 3) NJ Teach. Cert - $75.00

Rachel Schoenstein County Sub. Cert.

2. Custodian Substitute - $60 per day

Louis Martelli

(Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board ratified and affirmed the posting for a CLS long-term special education substitute from 2/11/10 through 6/30/10. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

STUDENT ITEMS

 

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved a field trip for the 2009-2010 school year as follows: Selected 8th grade students to the American Conference on Diversity, Atlantic City Country Club, Northfield, NJ on January 19, 2010, transportation provided by teacher driven vehicles. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved a field trip for the 2009-2010 school year as follows: FDR Honor Roll students to Sahara Sams Water Park, West Berlin, NJ on February 10, 2010, admission is free, transportation funded by the Municipal Alliance. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved a field trip for the 2009-2010 school year as follows: Kindergarten students to Cape May County Zoo on May 28, 2010. Transportation funded by PTO. Admission funded by students. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

PROGRAMS

 

Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved Source 4 Teachers substitute list dated January 2010. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved a tuition contract with Creative Achievement, Vineland to provide an educational program during the 2009-10 school year for special education student, #5431850738 in the amount of $217.89 per diem. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved Rowan University student teacher Health/PE placement from 1/19/10 through 3/12/10 Robert John Romeo (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved to have the administration as they deem appropriate apply for the federal Race to the Top Grant with the NJ Department of Education. The four year grant will fund activities that support: Standards and Assessment, Data Systems to Support Instruction, Great Teachers and Leaders, and Turning Around Struggling Schools. If awarded, funding will based upon Title I and Title I ARRA formulas. (Roll Call: Mr. Dovey-yes; Mr. Farnan-recuse; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

PROFESSIONAL DEVELOPMENT

 

Professional development activities have been recommended by building Principals, approved by the Supervisor of Special Projects and the Superintendent as directly related to the fulfillment of individual professional improvement plans and/or required by the New Jersey Department of Education, No Child Left Behind legislation (NCLB), local student Individual Education Plans, or entitlement/discretionary grants. Adequate funds have been appropriated.

 

Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved Professional Development Workshops for the 2009-2010 school year. (Roll Call: Mr. Dovey-recuse; Mr. Farnan-recuse; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

POLICIES/REGULATIONS

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board approved the second reading of revised Policies/Regulations as follows:

1. Policy 5000 Admission of Resident Pupils

2. Regulation 5000 Admission of Resident Pupils

3. Policy 5005 Admission of Non-Resident Pupils

(Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

NEW BUSINESS

 

None

 

 

 

 

INFORMATIONAL ITEMS

 

                     OCR letter to Superintendent dated 12/16/09

                     Superintendents letter to OCR dated 12/18/09

 

 

OPEN TO THE PUBLIC

 

Mrs. Shulby reminded everyone about the Winterfest to take place at McKees on January 29, 2010 to benefit the EHC playground.

 

 

COMMENTS FOR THE GOOD OF THE BOARD

 

Mrs. Williams thanked the administration for the great job they did presenting the 2009 NJ ASK results.

 

Mr. Gilly said he is grateful and blessed to have the encouragement and support of the members of the Egg Harbor City Board of Education.

 

Mrs. Shulby introduced Claire Lowe who is the new reporter for The Current newspaper.

 

Mrs. Galloway said that the publisher of Gannett newspapers read all of the stories on the EHC Playground Committee fundraising efforts and awarded $1000 to the fund.

 

 

CALENDAR DATES

 

District dates of interest for the upcoming month:

January 18 Martin Luther King Birthday (bldgs. closed)

February 10 Regular Board Meeting

 

 

EXECUTIVE SESSION

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, and carried, the Board resolved to enter into executive session as follows:

Resolution of the Board of Education of the Egg Harbor City School District to permit discussion of subjects in closed sessions.

RESOLVED: At a public meeting of the Board of Education held on January 13, 2010 at 8:12 p.m. that pursuant to sections 7 and 8 of the Open Public Meetings Act, the following subjects be discussed in a session of the Board of Education closed to the public:

(1)   Personnel

It is presently anticipated that the items mentioned in the Resolution can be

disclosed to the public when a decision is made upon the same, and in personnel matters, with the consent of the employee.

 

The Board returned from executive session at 8:15 p.m.

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board approved a five year employment contract from July 1, 2010 through June 30, 2015 for Superintendent John Gilly III pending Executive County Superintendent approval. (Roll Call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

ADJOURNMENT

 

There being no further business, upon a motion by Mr. Farnan, seconded by Mr. Dovey, and carried unanimously, the Board adjourned the meeting at 8:16 p.m.

 

 

Respectfully submitted,

 

 

 

E. Marie Setterman

Board Secretary