EGG HARBOR CITY BOARD OF EDUCATION

REGULAR MEETING���

December 10, 2008

 

The regular meeting of the Egg Harbor City Board of Education was held on the above date at 7:00 p.m. at the Charles L. Spragg School, 601 Buffalo Avenue, Egg Harbor City, New Jersey, with President Stephen Bouchard opening the meeting, and board membersRick Dovey, Joseph Farnan, Donna Heist, Jeanne Williams and Lloyd Wimberg present.Also present were: Superintendent, John Gilly III; Business Administrator, Joseph Smurlo; Board Secretary, Marie Setterman; Supervisor of Special Projects, Gina Forester; Spragg Principal, Adrienne Shulby; Rittenberg Principal, Jack Griffith and Board Solicitor Ronald Sahli.

 

Mr. Bouchard called the meeting to order at 7:00 p.m. with the following statement:

In compliance with the N.J.A.C. 5:18-3.15, in case of fire or other emergency, which should cause this facility to be evacuated, I direct your attention to the location of the exits in this facility.Also, there will be no smoking in this facility.

This is to advise those present at this meeting of the Board of Education of the Egg Harbor City School District, in the County of Atlantic, that adequate notice has been given of this meeting as required by the provisions of Chapter 231 of the Laws of 1975; that notice thereof has been forwarded for publication in the District official newspapers, posted in the Spragg and Rittenberg Schools, and forwarded to the Egg Harbor City Clerk within the time required by said Act.

 

Mr. Bouchard directed the secretary to enter this public announcement into the minutes of this meeting.

 

Mr. Bouchard called for the flag salute and roll call, which is reflected in the opening paragraph.

 

 

OPEN TO THE PUBLIC

 

Mr. Wimberg suggested that Board member comments be placed here on the agenda.

 

 

MONTHLY REPORTS

 

The following monthly reports were received in the Board packets:Superintendent Report, Principals� Report

 

Mr. Gilly brought the Board up to date on the facilities projects.

 

Mr. Gilly spoke to the Board regarding the Atlantic County School Boards Association Regionalization Forum to be held on January 14, 2009 at the Eugene Tighe Middle School in Margate. Mr. Gilly said that he will be attending this open discussion on the pros and cons if regionalization for school districts in Atlantic and Cape May Counties and asked Board members to RSVP before January 13, 2009 if they would like to attend.

 

Mr. Gilly added that he is the chairman of the Atlantic County Department of Education Consolidation/Regionalization Subcommittee.

 

Mr. Smurlo told the Board that he has started his pre-gathering information for the budget and said that he will keep the Board informed. Mr. Smurlo said that he is recommending the Joint Insurance Fund (JIF) for another three years.

 

Mrs. Forester said that in November the first Language Arts Literacy Benchmark Assessment was administered for grades K-6.

 

Mr. Shulby said that Spragg students had fun activities during November including a Thanksgiving feast for kindergarten and first grades.

 

Mr. Griffith announced that one of his seventh grade students art was awarded second prize in the intermediate division at the Ocean City Arts Festival in November. Her art was also chosen for the Cooper Levinson Law Firm Christmas card design contest and will be sent 3,500 clients this season.

 

 

BOARD MINUTES

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board approved the following sets of minutes:

1.                  November 12, 2008 Regular

2.                  November 12, 2008 Executive

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

FINANCIAL ITEMS

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the Board Secretarys Report and the Treasurers Report for October 2008. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the Board Certification pursuant to N.J.A.C. 6A:23-2.11 The Egg Harbor City Board of Education certifies that as of 11/30/08 after review of the Board Secretarys monthly financial report (Revenue and Appropriation sections) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(a)2-3 and there have been no changes in anticipated revenue sources and/or amounts so that sufficient funds are available to meet the districts financial obligations for the remainder of the fiscal year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the November 2008 Bill List as follows:

1.                  General Account - $867,123.80

2.                  Capital Account - $0

3.                  Food Service - $50,282.09

4.                  Payroll Account $524,645.24

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the Budget transfer (Resolution #09-04) for the 2008-09 school year in accordance with N.J.A.C. 6:20-2:13 and Chapter 196 Laws of 1967, as follows: November 30, 2008 Fund 10 $153,178.29

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board accepted the June 30, 2008 Comprehensive Annual Financial Report after review and discussion. There were no audit findings so therefore no Corrective Action Plan is necessary. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

INSURANCE

 

Upon a motion by Mrs. Heist, seconded by Mrs. Williams, the Board approved the Resolution # 09-05 renewing a three year membership in the Atlantic and Cape May Counties Association of School Business Officials Joint Insurance Fund (ACCASBO-JIF) beginning July 1, 2009, and further approving the funds Indemnity and Trust Agreement. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

MISCELLANEOUS

 

Upon a motion by Mrs. Heist, seconded by Mrs. Williams, the Board approved the Contract with IKON Office Solutions (State Vendor #A64039) to supply a Ricoh Pro906 copier that will provide 50,000 copies per month for 48 months at a cost of $524.37 per month as per NJ State Contract #T-437A. This will replace the existing contract and copier in the Rittenberg teachers room. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

PERSONNEL

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the extension of leave of absence for Carley Cross from 1/5/09 through 6/30/09. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the leave of absence for Debra Damask-Leon from 1/5/09 through 6/30/09. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the appointment of Laura Gentile and Christine Bryant as co-coaches for the FDR Girls Softball team for the 2008-2009 school year at the contractual rate. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the transfer of Nancy Nance-Rizzo, CLS special education teacher, to District ESL teacher effective 1/5/09. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board ratified and affirmed the posting of CLS special education teacher from 1/5/09 to 6/30/09. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board ratified and affirmed the posting of CLS Health and Physical Education teaching position from 1/5/09 to 6/30/09. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the posting of 6 staff (3 from each building) to participate on the school based PD Committee, not to exceed 12 hours each from 1/15/09 to 6/30/09 at the contractual rate funded by NCLB FY09. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board authorized the Superintendent to fill the following positions subject to Board ratification on January 14, 2009:
      Health and Physical Education teacher from 1/5/09 to 6/30/09
      Special Education teacher from 1/5/09 to 6/30/09

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

STUDENT ITEMS

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board ratified and affirmed the field trip for the 2008-2009 school year as follows: 1st grade students to ACCC on Tuesday, December 9, 2008. Admission free. Transportation provided by ACCC student government. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved the field trip for the 2008-2009 school year as follows: New Horizon students to the IMAX Theatre at the Tropicanas Quarter Complex on Wednesday, December 17, 2008. Admission funded by Municipal Alliance. Transportation provided by teacher private vehicles. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

 

PROGRAMS

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board approved the Source 4 Teachers substitute list for December 2008. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board approved the Introductory Clinical Practice Placements from Rowan University from 1/20/09 to 5/8/09 as follows: Donna Snow and Bianca Pieloch (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board accepted the FY09 IDEA grant funds in the amount of $166,164 1- Basic and $7,822 - Preschool. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board ratified and affirmed the tuition contract with Archway Programs, Atco Campus to provide an educational program for special education student #5063765312 during the 2008-09 school year at a cost of $179.00 per day beginning December 1, 2008. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board ratified and affirmed the tuition contract with Pineland Learning Center, Vineland, NJ to provide an educational program for special education student #0010455 during the 2008-09 school year at a cost of $212.77 per day beginning November 25, 2008. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Wimberg, seconded by Mrs. Heist, the Board approved Stockton students fieldwork placements for FDR from 1/26/09 to 5/5/09:

Maria Casciotta

Samantha Stang

Bailey Balmer

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

PROFESSIONAL DEVELOPMENT

 

Professional development activities have been recommended by building Principals, approved by the Supervisor of Special Projects and the Superintendent as directly related to the fulfillment of individual professional improvement plans and/or required by the New Jersey Department of Education, No Child Left Behind legislation (NCLB), local student Individual Education Plans, or entitlement/discretionary grants. Adequate funds have been appropriated.

 

Upon a motion by Mrs. Heist, seconded by Mr. Wimberg, the Board approved Professional Development Workshops (December and January) for the 2008-2009 school year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

 

 

POLICIES/REGULATIONS

 

Upon a motion by Mrs. Williams, seconded by Mrs. Heist, the Board approved the First Reading of Policies/Regulations as follows:

1.      Policy 3150 Relations with Vendors

2.      Policy 3080 Payment of Claims

3.      Policy 4090 Nepotism

4.      Policy 10030 Employment of Support Staff

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Williams, seconded by Mrs. Heist, the Board approved the removal of Policies/Regulations as follows:

1.      Policy 1210 Solicitation by Vendors (This Policy will be

included in the revised Policy 3150.)

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Heist-yes; Mrs. Williams-yes; Mr. Wimberg-yes; Mr. Bouchard-yes)

 

 

OPEN TO THE PUBLIC

 

Mrs. Shulby updated the Board on the playground committee progress.

 

Mrs. Heist talked about brick markers in the new construction. She the contractors must agree to use them in place of the regular bricks.

 

Mr. Wimberg noted that due to the voting hours being 2:00 p.m. to 9:00 p.m., for the December 9, 2008 Solar Referendum, it was difficult for some citizens to vote. He noted that the regular voting hours would improve the voter attendance.

 

Mr. Wimberg said that he felt it would be good idea to have the Board meetings taped and played on EHC-TV. Mr. Bouchard asked the administration to look further into this idea.

 

 

CALENDAR DATES

District dates of interest for the upcoming month:

December 18 Rittenberg Winter Concert (7:00 p.m.)

December 22 Spragg Holiday Concert (2:00 p.m.)

December 24 Winter Recess begins

January 5 School reopens

January 14 Regular Board Meeting

 

 

 

EXECUTIVE SESSION

 

Upon a motion by Mr. Wimberg, seconded by Mr. Farnan, and carried, the Board resolved to enter into executive session as follows:

Resolution of the Board of Education of the Egg Harbor City School District to permit discussion of subjects in closed sessions.

RESOLVED: At a public meeting of the Board of Education held on November 12, 2008 at 7:30 p.m. that pursuant to sections 7 and 8 of the Open Public Meetings Act, the following subjects be discussed in a session of the Board of Education closed to the public:

(1)   Facilities

It is presently anticipated that the items mentioned in the Resolution can be

disclosed to the public when a decision is made upon the same, and in personnel matters, with the consent of the employee.

 

The Board returned from executive session at 7:32 p.m.

 

 

ADJOURNMENT

 

There being no further business, upon a motion by Mr. Dovey, seconded by Mr. Farnan, and carried unanimously, the Board adjourned the meeting at 7:34 p.m.

 

 

Respectfully submitted,

 

 

 

E. Marie Setterman

Board Secretary